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Every week brings files, emails, new projects, and task lists. Just how much of this is different from the job you’ve done before? Odds are, not much. Many of our tasks are variations on something we have done countless times before.
Don’t reinvent the wheel every time you start something new. Instead, use templates–as starting point standardized files with formatting and text. Once you save a separate version of the template add, remove, or alter any data for that exceptional document, and you’ll have the job done in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s the way to use templates in your favorite apps–and how to automatically generate documents from a template–so it’s possible to get your ordinary tasks faster.
Templates take time to construct, and it’s easy to wonder whether they’re worth the investment. The brief answer: absolutely. Editing a template takes much less time than formatting something. It’s the distinction between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you’re less inclined to leave out key info, also. By way of example, if you want to send freelance writers a contributor arrangement, modifying a standard contract template (rather than composing a new contract each time) guarantees you won’t leave out the crucial clause regarding possessing the material once you’ve paid for it.
Templates also guarantee consistency. You send investors or clients regular job updates. Using a template, you understand the update will have the formatting, layout, and arrangement.
How to Produce Fantastic Templates
Not all templates are created equal–and some things do not require a template. Here are a few guidelines to follow.
First, templates must be comprehensive. It is more easy to delete info than add it in, so err on the side of adding rather than too little.
Imagine you’re creating a template of your resume. You’d want to record in-depth details about your responsibilities and achievements, so you’ll have all the information you need to apply for any job.
You always have the option to delete notes later on, but you may forget it in the final 25, when it is not from the template.
Some applications will automatically fill in all these factors for you (more on that in a little ). But if you have to fill in the data on your own, add some text that is simple and obvious to look for so you can find.