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Every week brings job lists, emails, files, and new projects. How much of that is different from the job you’ve done before? Odds are, maybe not much. A number of our tasks are variants on something.
Do not reinvent the wheel every single time you start something new. Use templates–as starting point for 17, standardized documents with formatting and text. Once you save another version of the template, simply add, remove, or change any data for that record, and you’ll have the work.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is how to use templates in your favorite apps–and to automatically create documents from a template–so it’s possible to get your common tasks quicker.
Programs take time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template requires much less time than formatting some thing. It is the distinction between copying and pasting some text, or retyping it.
That is only one benefit: Using a template means you are less likely to leave out key information, too. For example, if you want to send freelance authors a contributor agreement, modifying a standard contract template (instead of writing a new contract each time) ensures you won’t depart out the crucial clause about possessing the material as soon as you’ve paid for this.
Templates additionally guarantee consistency. You send regular project updates. Using a template, you understand the update will have the formatting, design, and general structure.
How to Create Great Templates
Not all templates are created equal–and some things don’t require a template. Here are a couple of tips to follow.
First, templates must be comprehensive. So err on the side of including rather than too small, it is simpler to delete info than add it in.
Imagine you’re developing a template of your resume. You’d want to list in-depth details about your responsibilities and accomplishments, so you are going to have all the information you need to apply for any job.
You can always delete notes that are less-important on, but you might forget it in the last 25, when it’s not from the template.
Some applications will automatically fill in all these factors for you (more on that in a bit). But if you need to fill in the data on your own, include some text that is obvious and simple to search for so it is possible to find.
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