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Every week brings files, emails, new projects, and task lists. How much of that is different from the job you have done before? Odds are, maybe not much. A number of our tasks are variations on something we have done hundreds of times before.
Don’t reinvent the wheel each single time you start something fresh. Use templates–standardized files with formatting and text as starting point for new work. Once you save a separate variant of the template, simply add, eliminate, or change any info for that record that is unique, and you are going to have the work.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s how to use templates in your favorite apps–and to automatically create documents from a template–so it’s possible to get your common tasks faster.
Templates take time to build, and it’s easy to wonder if they are worth the investment. The brief answer: absolutely. Editing a template takes far less time than formatting something. It’s the difference between retyping it, or copying and pasting some text.
That is only one benefit: Using a template means you’re less inclined to leave out key information, too. For example, if you want to send freelance writers a contributor agreement, modifying a standard contract template (instead of composing a new contract each time) guarantees you won’t depart out the crucial clause regarding possessing the material once you’ve paid for this.
Templates additionally guarantee consistency. You send customers or investors regular job updates. Using a template, you know the upgrade will have the formatting, layout, and general structure.
How to Create Fantastic Templates
Not many templates are created equal–and some things don’t need a template. Here are a couple of tips to follow.
First, templates should be comprehensive. It’s easier to delete info than add it , so err on the side of adding rather than too little.
Imagine you’re creating a template of your resume. You would want to record in-depth facts so you are going to have all the information you want to submit an application for almost any job.
You can always delete notes later on, but you might forget it at the final 25, when it is not from the template.
Some tools will automatically fill in these factors for you (more on this in a little ). But if you need to fill in the information on your own, include some text that is simple and obvious to search for so it is possible to locate.
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