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Every week brings documents, emails, new jobs, and task lists. How much of that is different from the job you’ve done before? Odds are, not much. Many of our tasks are variants on something.
Don’t reinvent the wheel each time you start something fresh. Rather, use templates–as starting point for new 17, standardized files. Once you save a version of the template add, eliminate, or alter any info for that document that is exceptional, and you are going to have the job completed in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here’s to generate documents from a template — and the way to use templates in your favorite apps –so it’s possible to get your common tasks faster.
Programs take the time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting some thing from scratch. It’s the distinction between copying and pasting some text, or retyping it.
That’s only one advantage: Using a template means you’re not as likely to leave out key info, too. For example, if you want to send freelance authors a contributor agreement, changing a standard contract template (instead of composing a new contract each time) guarantees you won’t depart out that crucial clause about owning the content as soon as you’ve paid for it.
Templates additionally guarantee consistency. You send regular project updates to investors or customers. With a template, you understand the update will always have the same formatting, layout, and arrangement.
How to Create Fantastic Templates
Not all templates are created equal–and some things don’t require a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. It’s easier to delete information than add it in, so err on the side of adding too instead of too little.
Imagine you are developing a template of your own resume. You’d want to record in-depth facts so you’ll have all the information you want to apply for any job.
You can always delete notes later on, but when it’s not in the template you may forget it.
Some applications will automatically fill in all these variables for you (more on this in a little ). But should you have to fill in the data by yourself, include some text that’s simple and obvious to search for so it is possible to find.
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