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Each week brings task lists, emails, files, and new jobs. How much of that is totally different from the job you’ve done? Odds are, maybe not much. Many of our tasks are variations on something.
Do not reinvent the wheel each time you start something new. Use templates–standardized files as starting point. Once you save a separate variant of the template, just add, remove, or alter any data for that document that is unique, and you are going to have the work.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is how to use templates and how to generate documents from a template–so you can get your common tasks faster.
Templates take the time to build, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting some thing from scratch. It’s the difference between retyping it, or copying and pasting some text.
That’s not the only advantage: Using a template means you’re less inclined to leave out crucial information, also. By way of example, if you need to send freelance writers a contributor agreement, changing a standard contract template (instead of composing a new contract each time) ensures you won’t leave out the crucial clause about owning the material as soon as you’ve paid for this.
Templates also guarantee consistency. You send customers or investors regular project updates. With a template, you understand the upgrade will have the formatting, layout, and arrangement.
How to Create Great Templates
Not many templates are created equal–and a few things do not need a template. Listed below are a couple of tips to follow.
First, templates must be comprehensive. So err on the side of adding also instead of too little, it is more easy to delete info than add it .
Imagine you are creating a template of your own resume. You’d want to list in-depth details about your responsibilities and achievements, and that means you’ll have all the info you want to apply for any job.
You can always delete less-important notes later on, but you might forget it in the final 25, when it is not in the template.
Some applications will automatically fill in these factors for you (more on this in a bit). But should you have to fill in the information on your own, add some text that is obvious and easy to search for so it is possible to find.
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