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Each week brings files, emails, new projects, and job lists. Just how much of this is different from the work you have done? Odds are, maybe not much. A number of our tasks are variations on something.
Do not reinvent the wheel every time you start something new. Instead, use templates–standardized documents as starting point for new work. As soon as you save a separate variant of the template add, eliminate, or change any data for that document, and you’ll have the job.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is how to use templates from your favorite programs –and the way to create documents from a template–so you can get your tasks faster.
Templates take time to build, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template requires much less time than formatting something. It is the difference between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you are less inclined to leave out key information, too. For instance, if you want to send freelance authors a contributor arrangement, modifying a standard contract template (instead of writing a new contract every time) guarantees you won’t depart out the crucial clause regarding owning the material once you’ve paid for this.
Templates additionally guarantee consistency. You send regular job updates to investors or clients. Using a template, you know the upgrade will always have the formatting, layout, and structure.
How to Create Great Templates
Not all templates are created equal–and some things do not need a template. Here are a few tips to follow.
First, templates must be comprehensive. So err on the side of including rather than too little, it’s simpler to delete info than add it .
Imagine you’re creating a template of your resume. You’d want to record facts and that means you’ll have all the info you need to apply for almost any job.
You can delete less-important notes later on, but you might forget it at the last 25, if it’s not in the template.
Some tools will automatically fill in all these variables for you (more on this in a bit). But should you have to fill in the data on your own, add some text that’s obvious and simple to look for so you can find.
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