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Every week brings new projects, emails, files, and task lists. How much of that is totally different from the work you have done? Odds are, not much. A number of our tasks are variations on something.
Don’t reinvent the wheel every time you start something fresh. Rather, use templates–standardized files as starting point. As soon as you save a separate variant of the template add, eliminate, or alter any data for that record that is unique, and you are going to have the new work.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here’s how to generate documents from a template — and the way to use templates in your favorite apps –so it’s possible to get your tasks done faster.
Templates take the time to construct, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting some thing. It’s the difference between copying and pasting some text, or retyping it.
That’s not the only advantage: Using a template means you’re not as likely to leave out crucial information, too. By way of instance, if you need to send freelance writers a contributor arrangement, changing a standard contract template (rather than composing a new contract every time) ensures you won’t depart out the crucial clause regarding owning the content once you’ve paid for it.
Templates also guarantee consistency. You send customers or investors regular job updates. Using a template, you understand the update will have the formatting, design, and standard arrangement.
How to Create Great Templates
Not many templates are created equal–and a few things do not require a template. Here are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of including also instead of too little, it is easier to delete info than add it in.
Imagine you’re developing a template of your resume. You’d want to list details so you’ll have all the information you need to submit an application for almost any job.
You always have the option to delete less-important notes later on, but you might forget it in the final 25, if it’s not in the template.
Some applications will automatically fill in all these factors for you (more on that in a bit). But if you have to fill in the data by yourself, add some text that’s simple and obvious to search for so you can locate text that needs to be altered without a lot of effort.