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Each week brings files, emails, new jobs, and job lists. Just how much of this is different from the work you have done before? Odds are, maybe not much. Many of our tasks are variants on something we’ve done countless times before.
Don’t reinvent the wheel every single time you start something new. Use templates–as starting point for 17, standardized documents with formatting and text. As soon as you save another version of the template add, eliminate, or alter any data for that record, and you’ll have the work done in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here’s how to use templates and the way to create documents from a template–so it’s possible to get your ordinary tasks quicker.
Templates take the time to construct, and it’s easy to wonder whether they’re worth the investment. The short answer: absolutely. Editing a template requires far less time than formatting something. It’s the difference between copying and pasting some text, or retyping it.
That is only one benefit: Using a template means you are not as inclined to leave out key information, too. For example, if you need to send freelance writers a contributor arrangement, changing a standard contract template (instead of writing a new contract each time) guarantees you won’t leave out the crucial clause regarding owning the content as soon as you’ve paid for it.
Templates additionally guarantee consistency. You send regular project updates to investors or clients. Using a template, you know the update will always have the exact same formatting, design, and standard arrangement.
How to Produce Great Templates
Not all templates are created equal–and a few things do not need a template. Listed below are a couple of tips to follow.
First, templates should be comprehensive. It is simpler to delete info than add it in, so err on the side of including rather than too small.
Imagine you are developing a template of your resume. You would want to list in-depth facts and that means you’ll have all the information you need to submit an application for almost any job.
You can delete notes later on, but you may forget it at the last version when it’s not in the template.
Some applications will automatically fill in all these variables for you (more on that in a bit). But should you need to fill in the data by yourself, include some text that’s obvious and easy to look for so you can find text that has to be changed without a lot of work.