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Virtual Love Meghan Daum

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Every week brings documents, emails, new jobs, and job lists. How much of this is totally different from the work you have done? Odds are, maybe not much. Many of our tasks are variations on something.
Don’t reinvent the wheel each time you start something new. Instead, use templates–as starting point standardized files with formatting and text. As soon as you save another version of the template add, remove, or change any data for that document, and you are going to have the job completed in a fraction of the time.

Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here is how to use templates and the way to create documents from a template–so you can get your tasks done faster.

Programs take time to construct, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something from scratch. It is the difference between copying and pasting some text, or retyping it.

That’s not the only advantage: Using a template means you’re less likely to leave out crucial information, also. For example, if you need to send freelance authors a contributor arrangement, modifying a standard contract template (rather than composing a new contract each time) ensures you won’t leave out that crucial clause about owning the content as soon as you’ve paid for it.

Templates also guarantee consistency. You send clients or investors regular job updates. Using a template, you know the update will constantly have the formatting, design, and general arrangement.

How to Create Great Templates

Not many templates are created equal–and some things do not require a template. Listed below are a couple of guidelines to follow.
First, templates should be comprehensive. So err on the side of including rather than too small, it is easier to delete information than add it .
Imagine you’re creating a template of your resume. You’d want to record in-depth facts so you are going to have.

You can delete less-important notes on, but you might forget it at the last 25, when it is not in the template.

Some applications will automatically fill in all these factors for you (more on this in a little ). But if you have to fill in the data on your own, include some text that is simple and obvious to look for so you can find text that needs to be changed without a lot of effort.

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