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Each week brings new projects, emails, documents, and task lists. How much of this is different from the work you’ve done? Odds are, maybe not much. Many of our daily tasks are variants on something.
Do not reinvent the wheel every time you start something new. Instead, use templates–as starting point for work that is new, standardized files with formatting and text. As soon as you save another version of the template, just add, eliminate, or alter any data for that document that is unique, and you are going to have the job.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here’s how to use templates and how to generate documents from a template–so it’s possible to get your common tasks done faster.
Programs take time to build, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template requires far less time than formatting some thing. It is the difference between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you are less inclined to leave out crucial information, too. For example, if you need to send freelance writers a contributor agreement, modifying a standard contract template (rather than writing a new contract every time) guarantees you won’t leave out the crucial clause about possessing the material once you’ve paid for it.
Templates additionally guarantee consistency. Maybe you send regular job updates. With a template, you know the upgrade will have the exact same formatting, design, and standard structure.
How to Create Fantastic Templates
Not all templates are created equal–and a few things do not need a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. It is simpler to delete info than add it in, so err on the side of including too rather than too small.
Imagine you are developing a template of your resume. You would want to record facts so you’ll have all the info you want to submit an application for any job.
You can delete notes on, but you may forget it in the last 25, if it is not in the template.
Some applications will automatically fill in all these factors for you (more on that in a little ). But should you have to fill in the information on your own, add some text that’s obvious and simple to look for so it is possible to find.
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