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Each week brings documents, emails, new jobs, and job lists. How much of that is different from the job you have done before? Odds are, maybe not much. Many of our daily tasks are variations on something.
Do not reinvent the wheel each time you start something new. Use templates–as starting point for work that is new, standardized files with formatting and text. Once you save a version of the template, just add, eliminate, or change any info for that document, and you are going to have the new job.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s the way to use templates in your favorite apps–and to create documents from a template–so it’s possible to get your ordinary tasks done faster.
Programs take time to construct, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting something from scratch. It’s the distinction between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you are less likely to leave out crucial information, also. By way of instance, if you need to send freelance writers a contributor agreement, modifying a standard contract template (rather than writing a new contract every time) ensures you won’t leave out the crucial clause about owning the material as soon as you’ve paid for this.
Templates also guarantee consistency. Perhaps you send investors or customers regular job updates. Using a template, you understand the upgrade will have the exact same formatting, layout, and standard structure.
How to Create Great Templates
Not all templates are created equal–and some things do not need a template. Here are a few tips to follow.
First, templates should be comprehensive. It’s easier to delete information than add it , so err on the side of adding rather than too little.
Imagine you’re developing a template of your own resume. You would want to list in-depth facts and that means you’ll have.
You always have the option to delete less-important notes on, but when it’s not in the template you might forget it.
Some tools will automatically fill in these factors for you (more on that in a bit). But should you have to fill in the information on your own, add some text that’s obvious and easy to search for so it is possible to locate.