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Every week brings documents, emails, new jobs, and task lists. Just how much of that is different from the job you have done? Odds are, maybe not much. A number of our tasks are variations on something we have done hundreds of times before.
Don’t reinvent the wheel every time you start something fresh. Use templates–standardized documents with formatting and text as starting point for work. Once you save a separate variant of the template, just add, remove, or alter any info for that document, and you’ll have the job completed in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here’s to create documents from a template — and the way to use templates in your favorite programs –so it’s possible to get your ordinary tasks done faster.
Templates take time to construct, and it’s easy to wonder if they are worth the investment. The brief answer: absolutely. Editing a template takes much less time than formatting something. It’s the difference between copying and pasting some text, or retyping it.
That’s not the only benefit: Using a template means you are less inclined to leave out key information, also. For example, if you want to send freelance writers a contributor arrangement, modifying a standard contract template (rather than writing a new contract each time) guarantees you won’t leave out that crucial clause about owning the material as soon as you’ve paid for this.
Templates additionally guarantee consistency. You send regular project updates to customers or investors. Using a template, you know the update will have the formatting, layout, and arrangement.
How to Produce Great Templates
Not many templates are created equal–and some things don’t need a template. Here are a few guidelines to follow.
First, templates should be comprehensive. It is simpler to delete info than add it in, so err on the side of including rather than too small.
Imagine you are developing a template of your resume. You would want to record facts about your responsibilities and accomplishments, and that means you’ll have all the information you want to apply for almost any job.
You always have the option to delete notes on, but you might forget it in the last edition if it is not in the template.
Some applications will automatically fill in these variables for you (more on this in a bit). But if you need to fill in the data by yourself, add some text that is obvious and easy to search for so it is possible to find.