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Each week brings task lists, emails, files, and new projects. How much of that is different from the work you’ve done? Odds are, maybe not much. Many of our day-to-day tasks are variations on something.
Don’t reinvent the wheel every time you start something new. Use templates–as starting point for work that is , standardized files with formatting and text. Once you save another version of the template add, remove, or change any info for that record, and you’ll have the new job.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s the way to use templates from your favorite apps–and to generate documents from a template–so it’s possible to get your tasks quicker.
Programs take the time to build, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template requires far less time than formatting some thing from scratch. It’s the difference between copying and pasting some text, or retyping it.
That’s only one advantage: Using a template means you’re less inclined to leave out key information, also. By way of example, if you need to send freelance writers a contributor arrangement, modifying a standard contract template (rather than composing a new contract each time) guarantees you won’t leave out the crucial clause about possessing the material once you’ve paid for it.
Templates also guarantee consistency. Perhaps you send investors or customers regular job updates. Using a template, you understand the upgrade will have the formatting, design, and general structure.
How to Create Fantastic Templates
Not all templates are created equal–and some things don’t need a template. Listed below are a few tips to follow.
First, templates must be comprehensive. So err on the side of including also rather than too little, it’s easier to delete information than add it .
Imagine you are developing a template of your own resume. You would want to record in-depth details and that means you’ll have.
You can always delete less-important notes later on, but you may forget it if it is not from the template.
Some tools will automatically fill in all these factors for you (more on that in a bit). But should you need to fill in the information on your own, add some text that is simple and obvious to look for so you can locate.
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