Letter of transmittal from transmittal form templates , image source: templates.office.com
Every week brings files, emails, new projects, and job lists. How much of that is different from the work you have done before? Odds are, maybe not much. A number of our day-to-day tasks are variants on something we have done hundreds of times before.
Do not reinvent the wheel each time you start something fresh. Rather, use templates–as starting point for work that is new, standardized documents with formatting and text. Once you save another version of the template add, remove, or change any data for that record that is exceptional, and you are going to have the work done in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is how to generate documents from a template — and how to use templates in your favorite programs –so you can get your tasks done quicker.
Programs take the time to construct, and it’s easy to wonder whether they’re worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting something. It’s the difference between copying and pasting some text, or retyping it.
That’s not the only benefit: Using a template means you are less inclined to leave out key information, also. By way of instance, if you want to send freelance writers a contributor arrangement, changing a standard contract template (rather than composing a new contract every time) guarantees you won’t leave out the crucial clause about possessing the content once you’ve paid for it.
Templates also guarantee consistency. You send regular project updates to investors or customers. With a template, you know the update will have the exact same formatting, layout, and general arrangement.
How to Create Great Templates
Not all templates are created equal–and a few things don’t require a template. Here are a couple of tips to follow.
First, templates must be comprehensive. It’s simpler to delete info than add it , so err on the side of adding also rather than too small.
Imagine you’re developing a template of your own resume. You would want to list details so you’ll have.
You can always delete notes on, but you may forget it in the final 25, when it’s not from the template.
Some tools will automatically fill in these factors for you (more on this in a bit). But if you have to fill in the information on your own, include some text that is easy and obvious to look for so it is possible to locate.