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Every week brings files, emails, new projects, and task lists. Just how much of this is different from the work you’ve done before? Odds are, not much. A number of our tasks are variants on something we’ve done countless times before.
Do not reinvent the wheel each time you start something new. Rather, use templates–as starting point for work standardized documents with formatting and text. Once you save a separate version of the template add, remove, or alter any info for that unique document, and you’ll have the new work completed in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s the way to use templates from your favorite programs –and to automatically create documents from a template–so it’s possible to get your tasks faster.
Templates take time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something from scratch. It is the difference between retyping it, or copying and pasting some text.
That’s only one benefit: Using a template means you are not as likely to leave out crucial information, also. For instance, if you want to send freelance authors a contributor agreement, changing a standard contract template (instead of writing a new contract each time) guarantees you won’t leave out the crucial clause regarding owning the material once you’ve paid for it.
Templates also guarantee consistency. Perhaps you send investors or clients regular project updates. With a template, you understand the upgrade will have the formatting, design, and general structure.
How to Create Fantastic Templates
Not all templates are created equal–and some things do not need a template. Listed below are a couple of guidelines to follow.
First, templates should be comprehensive. So err on the side of adding rather than too small, it’s more easy to delete info than add it in.
Imagine you are developing a template of your resume. You would want to record details and that means you’ll have all the info you need to submit an application for any job.
You can always delete notes that are less-important on, but you may forget it at the last 25, if it is not from the template.
Some tools will automatically fill in these variables for you (more on this in a little ). But should you have to fill in the information on your own, add some text that’s obvious and simple to look for so you can locate.