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Each week brings task lists, emails, files, and new jobs. How much of this is different from the work you’ve done before? Odds are, not much. Many of our tasks are variants on something we’ve done hundreds of times before.
Don’t reinvent the wheel each time you start something fresh. Use templates–as starting point for 17, standardized documents with formatting and text. Once you save a separate version of the template, simply add, eliminate, or change any data for that document that is unique, and you’ll have the new work.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s the way to use templates from your favorite apps–and to create documents from a template–so it’s possible to get your tasks faster.
Templates take the time to construct, and it’s easy to wonder whether they’re worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting something. It’s the distinction between copying and pasting some text, or retyping it.
That’s not the only benefit: Using a template means you’re less inclined to leave out key info, too. For instance, if you want to send freelance authors a contributor arrangement, changing a standard contract template (rather than writing a new contract every time) ensures you won’t leave out the crucial clause regarding possessing the content as soon as you’ve paid for it.
Templates also guarantee consistency. You send investors or clients regular job updates. With a template, you understand the update will constantly have the exact same formatting, layout, and standard arrangement.
How to Produce Great Templates
Not many templates are created equal–and some things don’t require a template. Listed below are a few tips to follow.
First, templates must be comprehensive. So err on the side of including also rather than too small, it’s more easy to delete information than add it .
Imagine you are creating a template of your own resume. You would want to list details so you’ll have all the info you want to apply for any job.
You can delete less-important notes on, but you might forget it if it is not in the template.
Some applications will automatically fill in these factors for you (more on this in a little ). But should you have to fill in the information by yourself, include some text that’s obvious and simple to search for so you can find.
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