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Every week brings task lists, emails, documents, and new projects. Just how much of that is different from the job you have done? Odds are, not much. A number of our tasks are variations on something.
Do not reinvent the wheel every single time you start something new. Use templates–as starting point for 17, standardized documents with formatting and text. As soon as you save another variant of the template, just add, eliminate, or change any info for that unique record, and you’ll have the work done in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here is how to use templates in your favorite apps–and to automatically create documents from a template–so you can get your ordinary tasks done faster.
Templates take the time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting some thing from scratch. It’s the difference between copying and pasting some text, or retyping it.
That is not the only advantage: Using a template means you are not as likely to leave out key info, too. By way of instance, if you need to send freelance authors a contributor agreement, modifying a standard contract template (rather than composing a new contract each time) guarantees you won’t leave out the crucial clause regarding owning the content as soon as you’ve paid for this.
Templates also guarantee consistency. Perhaps you send investors or customers regular project updates. Using a template, you know the update will have the same formatting, layout, and structure.
How to Create Fantastic Templates
Not all templates are created equal–and some things don’t need a template. Here are a couple of tips to follow.
First, templates must be comprehensive. So err on the side of adding rather than too little, it is more easy to delete information than add it .
Imagine you are developing a template of your own resume. You would want to record details about your duties and accomplishments, so you’ll have all the info you need to submit an application for almost any job.
You always have the option to delete notes on, but you might forget it in the last 25, when it’s not in the template.
Some tools will automatically fill in these variables for you (more on that in a bit). But should you need to fill in the information on your own, add some text that’s easy and obvious to search for so you can locate.
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