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Every week brings task lists, emails, files, and new jobs. How much of this is different from the job you’ve done? Odds are, not much. Many of our day-to-day tasks are variations on something we have done hundreds of times before.
Do not reinvent the wheel every single time you start something new. Instead, use templates–as starting point for 17, standardized documents with formatting and text. As soon as you save a version of the template, just add, remove, or change any info for that record that is unique, and you’ll have the job.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s the way to use templates and to automatically create documents from a template–so you can get your common tasks done faster.
Templates take time to construct, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting some thing. It is the distinction between copying and pasting some text, or retyping it.
That is not the only benefit: Using a template means you are less likely to leave out crucial information, also. For example, if you want to send freelance authors a contributor agreement, changing a standard contract template (rather than writing a new contract every time) guarantees you won’t depart out the crucial clause regarding owning the material once you’ve paid for this.
Templates additionally guarantee consistency. You send regular job updates. With a template, you know the upgrade will have the formatting, layout, and structure.
How to Produce Fantastic Templates
Not many templates are created equal–and a few things do not require a template. Here are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of including rather than too small, it’s more easy to delete information than add it .
Imagine you are creating a template of your own resume. You’d want to record in-depth details about your responsibilities and achievements, and that means you’ll have.
You can always delete notes that are less-important later on, but you may forget it at the last 25, if it’s not from the template.
Some tools will automatically fill in these factors for you (more on this in a little ). But should you have to fill in the information on your own, include some text that’s simple and obvious to search for so you can locate text that has to be altered without much effort.