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Every week brings new projects, emails, files, and job lists. Just how much of that is different from the work you’ve done? Odds are, maybe not much. A number of our daily tasks are variants on something we have done hundreds of times before.
Don’t reinvent the wheel every single time you start something new. Instead, use templates–standardized documents with formatting and text as starting point for new work. Once you save a separate version of the template, just add, eliminate, or change any info for that unique record, and you’ll have the new job.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and also email. Here’s the way to use templates and how to generate documents from a template–so you can get your ordinary tasks faster.
Templates take the time to build, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template requires much less time than formatting something from scratch. It is the difference between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you’re not as inclined to leave out key info, also. For instance, if you want to send freelance authors a contributor arrangement, changing a standard contract template (rather than writing a new contract every time) ensures you won’t leave out the crucial clause regarding possessing the content once you’ve paid for this.
Templates also guarantee consistency. You send customers or investors regular project updates. With a template, you know the update will have the formatting, layout, and standard structure.
How to Produce Great Templates
Not many templates are created equal–and a few things don’t require a template. Here are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of including too rather than too little, it’s easier to delete info than add it .
Imagine you’re creating a template of your resume. You would want to list in-depth facts about your responsibilities and achievements, and that means you are going to have all the info you want to submit an application for almost any job.
You can delete less-important notes later on, but you might forget it at the final 25, if it is not in the template.
Some tools will automatically fill in these factors for you (more on this in a little ). But should you need to fill in the data on your own, include some text that’s simple and obvious to look for so it is possible to locate.
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