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Each week brings files, emails, new jobs, and task lists. How much of that is different from the work you’ve done before? Odds are, maybe not much. Many of our daily tasks are variants on something.
Don’t reinvent the wheel every time you start something new. Rather, use templates–as starting point for 17, standardized documents with formatting and text. Once you save another variant of the template add, eliminate, or change any data for that record, and you are going to have the job completed in a fraction of this time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here’s the way to create documents from a template — and the way to use templates in your favorite apps –so you can get your tasks done faster.
Programs take the time to construct, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template requires much less time than formatting something from scratch. It is the difference between copying and pasting some text, or retyping it.
That is not the only advantage: Using a template means you are not as likely to leave out crucial information, too. For instance, if you want to send freelance writers a contributor agreement, modifying a standard contract template (rather than writing a new contract each time) guarantees you won’t depart out the crucial clause about owning the content once you’ve paid for this.
Templates additionally guarantee consistency. You send customers or investors regular job updates. Using a template, you know the update will have the formatting, layout, and general structure.
How to Create Great Templates
Not many templates are created equal–and a few things do not require a template. Listed below are a few tips to follow.
First, templates must be comprehensive. It is more easy to delete info than add it in, so err on the side of including also instead of too little.
Imagine you are creating a template of your own resume. You would want to list details and that means you’ll have all the information you want to submit an application for almost any job.
You can always delete less-important notes on, but when it is not from the template you might forget it.
Some applications will automatically fill in these variables for you (more on that in a bit). But if you need to fill in the data on your own, include some text that’s easy and obvious to look for so you can locate.
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