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Every week brings new projects, emails, files, and task lists. How much of that is different from the job you have done before? Odds are, not much. Many of our daily tasks are variants on something we’ve done countless times before.
Don’t reinvent the wheel each single time you start something fresh. Instead, use templates–as starting point for new 17, standardized documents with formatting and text. As soon as you save another version of the template add, remove, or change any data for that record that is unique, and you’ll have the job completed in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s how to use templates from your favorite programs –and the way to automatically create documents from a template–so you can get your ordinary tasks quicker.
Templates take the time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something from scratch. It is the distinction between copying and pasting some text, or retyping it.
That is not the only benefit: Using a template means you are not as inclined to leave out crucial info, too. By way of example, if you need to send freelance writers a contributor agreement, modifying a standard contract template (instead of composing a new contract every time) guarantees you won’t depart out that crucial clause about possessing the content once you’ve paid for it.
Templates also guarantee consistency. You send regular job updates to investors or clients. Using a template, you understand the update will have the formatting, layout, and arrangement.
How to Create Fantastic Templates
Not many templates are created equal–and some things do not need a template. Listed below are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of adding rather than too small, it is easier to delete information than add it in.
Imagine you are developing a template of your own resume. You would want to list facts so you’ll have all the information you need to submit an application for almost any job.
You always have the option to delete notes later on, but you might forget it in the last version when it is not from the template.
Some tools will automatically fill in all these variables for you (more on that in a little ). But if you need to fill in the data on your own, include some text that is easy and obvious to look for so you can locate.