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Every week brings task lists, emails, documents, and new jobs. How much of that is completely different from the work you have done before? Odds are, not much. A number of our day-to-day tasks are variations on something we’ve done countless times before.
Don’t reinvent the wheel each single time you start something fresh. Rather, use templates–as starting point for work that is new, standardized documents with formatting and text. Once you save a separate variant of the template, simply add, eliminate, or alter any info for that document, and you’ll have the work done in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here is the way to use templates in your favorite programs –and to automatically generate documents from a template–so it’s possible to get your common tasks faster.
Templates take time to construct, and it’s easy to wonder whether they’re worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting something from scratch. It’s the difference between retyping it, or copying and pasting some text.
That’s not the only benefit: Using a template means you’re less likely to leave out key information, too. For example, if you want to send freelance writers a contributor arrangement, modifying a standard contract template (instead of writing a new contract every time) guarantees you won’t leave out that crucial clause about possessing the content once you’ve paid for this.
Templates also guarantee consistency. You send investors or clients regular project updates. With a template, you understand the update will have the formatting, design, and arrangement.
How to Create Fantastic Templates
Not all templates are created equal–and some things don’t need a template. Listed below are a few guidelines to follow.
First, templates must be comprehensive. So err on the side of including instead of too small, it is simpler to delete information than add it in.
Imagine you are creating a template of your resume. You would want to record in-depth facts and that means you are going to have all the information you want to submit an application for any job.
You can always delete notes later on, but you might forget it in the last version when it’s not in the template.
Some tools will automatically fill in all these factors for you (more on this in a little ). But if you need to fill in the information by yourself, include some text that’s easy and obvious to look for so it is possible to locate text that needs to be changed without a lot of effort.