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Each week brings new projects, emails, documents, and task lists. How much of this is totally different from the work you’ve done? Odds are, maybe not much. Many of our tasks are variants on something.
Do not reinvent the wheel every time you start something fresh. Rather, use templates–as starting point for work that is , standardized files with formatting and text. As soon as you save another variant of the template, just add, remove, or alter any data for that document that is exceptional, and you’ll have the new work done in a fraction of this time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is the way to use templates in your favorite programs –and the way to create documents from a template–so you can get your ordinary tasks done faster.
Programs take the time to construct, and it’s easy to wonder if they are worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting something from scratch. It is the difference between copying and pasting some text, or retyping it.
That is not the only advantage: Using a template means you are not as likely to leave out key info, also. By way of instance, if you want to send freelance authors a contributor agreement, changing a standard contract template (instead of writing a new contract each time) guarantees you won’t depart out that crucial clause about possessing the content once you’ve paid for this.
Templates additionally guarantee consistency. You send clients or investors regular project updates. Using a template, you understand the update will always have the formatting, design, and standard structure.
How to Create Great Templates
Not many templates are created equal–and a few things don’t need a template. Here are a few guidelines to follow.
First, templates must be comprehensive. It is more easy to delete info than add it , so err on the side of including too instead of too small.
Imagine you are creating a template of your resume. You’d want to record in-depth facts and that means you’ll have all the information you need to apply for any job.
You can delete less-important notes later on, but you might forget it if it is not from the template.
Some applications will automatically fill in all these variables for you (more on this in a bit). But should you need to fill in the data by yourself, include some text that is obvious and simple to look for so you can find.