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Each week brings new jobs, emails, documents, and task lists. Just how much of that is different from the job you’ve done before? Odds are, not much. Many of our tasks are variants on something.
Do not reinvent the wheel each time you start something fresh. Rather, use templates–as starting point for 17, standardized files with formatting and text. Once you save a version of the template, just add, eliminate, or change any info for that exceptional record, and you’ll have the new job.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here’s the way to use templates in your favorite programs –and to automatically create documents from a template–so you can get your ordinary tasks done quicker.
Templates take the time to build, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template requires far less time than formatting something from scratch. It is the difference between retyping it, or copying and pasting some text.
That is only one benefit: Using a template means you are less inclined to leave out crucial information, also. By way of instance, if you need to send freelance authors a contributor arrangement, modifying a standard contract template (rather than writing a new contract each time) guarantees you won’t depart out that crucial clause regarding owning the material as soon as you’ve paid for this.
Templates additionally guarantee consistency. Maybe you send customers or investors regular project updates. Using a template, you know the upgrade will constantly have the same formatting, design, and arrangement.
How to Create Great Templates
Not many templates are created equal–and a few things do not need a template. Here are a few tips to follow.
First, templates should be comprehensive. So err on the side of including also instead of too small, it’s easier to delete info than add it in.
Imagine you are creating a template of your resume. You would want to list details about your responsibilities and achievements, and that means you are going to have.
You can delete notes on, but you might forget it at the final 25, if it’s not from the template.
Some tools will automatically fill in all these factors for you (more on that in a bit). But should you have to fill in the information by yourself, include some text that’s simple and obvious to look for so you can locate.