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Each week brings task lists, emails, documents, and new jobs. Just how much of this is completely different from the job you’ve done before? Odds are, not much. A number of our tasks are variants on something we have done hundreds of times before.
Don’t reinvent the wheel every time you start something new. Instead, use templates–as starting point for new 17, standardized documents with formatting and text. Once you save a separate variant of the template, simply add, eliminate, or change any info for that record that is exceptional, and you’ll have the new work.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here is how to use templates from your favorite apps–and to automatically create documents from a template–so it’s possible to get your ordinary tasks quicker.
Templates take the time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting some thing from scratch. It’s the difference between copying and pasting some text, or retyping it.
That’s only one advantage: Using a template means you are not as inclined to leave out key info, also. For example, if you want to send freelance authors a contributor arrangement, changing a standard contract template (rather than writing a new contract each time) ensures you won’t leave out that crucial clause about possessing the material as soon as you’ve paid for it.
Templates also guarantee consistency. Maybe you send regular job updates to investors or clients. With a template, you know the update will have the formatting, layout, and general structure.
How to Produce Great Templates
Not all templates are created equal–and some things don’t need a template. Listed below are a couple of guidelines to follow.
First, templates must be comprehensive. It’s more easy to delete information than add it in, so err on the side of adding rather than too little.
Imagine you are creating a template of your resume. You would want to list in-depth details and that means you’ll have all the information you want to apply for any job.
You can delete notes that are less-important on, but you might forget it at the last 25, if it is not in the template.
Some tools will automatically fill in all these variables for you (more on that in a bit). But if you need to fill in the data by yourself, add some text that’s simple and obvious to search for so it is possible to find.