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Every week brings task lists, emails, files, and new jobs. Just how much of that is different from the work you have done before? Odds are, not much. Many of our tasks are variants on something we’ve done hundreds of times before.
Don’t reinvent the wheel every time you start something new. Use templates–standardized files with formatting and text as starting point. Once you save another variant of the template add, remove, or change any info for that exceptional record, and you are going to have the work.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here is how to use templates in your favorite apps–and to automatically create documents from a template–so it’s possible to get your tasks done faster.
Templates take time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something from scratch. It’s the distinction between retyping it, or copying and pasting some text.
That is only one benefit: Using a template means you are not as inclined to leave out crucial info, too. By way of instance, if you need to send freelance authors a contributor arrangement, modifying a standard contract template (instead of composing a new contract every time) guarantees you won’t depart out that crucial clause about owning the content as soon as you’ve paid for it.
Templates additionally guarantee consistency. You send regular job updates to customers or investors. With a template, you understand the upgrade will always have the same formatting, design, and structure.
How to Produce Great Templates
Not many templates are created equal–and a few things don’t need a template. Here are a few tips to follow.
First, templates must be comprehensive. So err on the side of including also rather than too small, it’s simpler to delete info than add it .
Imagine you’re developing a template of your resume. You’d want to record details so you’ll have.
You can always delete less-important notes on, but you might forget it in the last 25, if it’s not in the template.
Some tools will automatically fill in all these variables for you (more on that in a bit). But should you have to fill in the data on your own, include some text that’s obvious and simple to look for so you can locate.