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Project Data Sheet Template

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Every week brings task lists, emails, files, and new jobs. How much of this is completely different from the job you have done? Odds are, not much. A number of our tasks are variants on something we’ve done countless times before.
Do not reinvent the wheel every single time you start something new. Use templates–standardized files with formatting and text as starting point. As soon as you save a version of the template add, remove, or change any info for that unique document, and you’ll have the work.

Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s the way to use templates in your favorite apps–and to automatically generate documents from a template–so you can get your tasks done quicker.

Programs take the time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something. It’s the distinction between copying and pasting some text, or retyping it.

That’s only one advantage: Using a template means you’re not as inclined to leave out key info, too. For example, if you need to send freelance authors a contributor agreement, changing a standard contract template (instead of composing a new contract each time) ensures you won’t depart out the crucial clause about owning the content as soon as you’ve paid for it.

Templates additionally guarantee consistency. Perhaps you send clients or investors regular project updates. With a template, you know the update will have the same formatting, layout, and general structure.

How to Produce Great Templates

Not many templates are created equal–and a few things don’t need a template. Here are a couple of tips to follow.
First, templates should be comprehensive. It is easier to delete info than add it , so err on the side of including also rather than too small.
Imagine you are creating a template of your own resume. You’d want to list in-depth facts about your responsibilities and accomplishments, so you’ll have all the information you need to apply for any job.

You always have the option to delete less-important notes later on, but you may forget it if it’s not from the template.

Some tools will automatically fill in all these factors for you (more on this in a bit). But should you need to fill in the data on your own, add some text that is easy and obvious to look for so you can find.

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