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Every week brings new jobs, emails, files, and task lists. How much of that is different from the job you’ve done before? Odds are, not much. Many of our day-to-day tasks are variants on something we have done hundreds of times before.
Do not reinvent the wheel each time you start something fresh. Use templates–as starting point for work that is , standardized documents with formatting and text. As soon as you save a version of the template, just add, eliminate, or alter any info for that record, and you’ll have the new work done in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here’s the way to use templates and how to automatically generate documents from a template–so it’s possible to get your ordinary tasks quicker.
Programs take the time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template takes much less time than formatting something from scratch. It is the difference between retyping it, or copying and pasting some text.
That is only one benefit: Using a template means you’re not as inclined to leave out key info, too. For instance, if you need to send freelance authors a contributor arrangement, changing a standard contract template (rather than composing a new contract each time) ensures you won’t leave out that crucial clause about possessing the material as soon as you’ve paid for this.
Templates also guarantee consistency. Perhaps you send investors or customers regular project updates. Using a template, you know the update will have the same formatting, layout, and structure.
How to Create Fantastic Templates
Not many templates are created equal–and a few things don’t need a template. Here are a few tips to follow.
First, templates should be comprehensive. So err on the side of including instead of too small, it’s more easy to delete information than add it .
Imagine you’re developing a template of your own resume. You’d want to list in-depth facts and that means you are going to have all the information you need to submit an application for any job.
You can delete notes later on, but you may forget it in the final version if it is not in the template.
Some tools will automatically fill in all these factors for you (more on that in a bit). But if you need to fill in the data on your own, add some text that is simple and obvious to look for so it is possible to find.