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Each week brings task lists, emails, files, and new projects. Just how much of this is totally different from the job you have done? Odds are, not much. Many of our tasks are variations on something we have done hundreds of times before.
Don’t reinvent the wheel every time you start something fresh. Use templates–as starting point for work that is new, standardized documents with formatting and text. Once you save a separate variant of the template add, eliminate, or alter any data for that document that is exceptional, and you are going to have the new job completed in a fraction of the time.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is the way to use templates and the way to automatically generate documents from a template–so you can get your tasks quicker.
Templates take time to build, and it’s easy to wonder if they’re worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting some thing. It is the difference between copying and pasting some text, or retyping it.
That is only one advantage: Using a template means you are less likely to leave out key information, also. For example, if you need to send freelance authors a contributor arrangement, changing a standard contract template (instead of composing a new contract every time) ensures you won’t leave out the crucial clause about owning the content as soon as you’ve paid for this.
Templates also guarantee consistency. Perhaps you send investors or clients regular job updates. Using a template, you understand the upgrade will have the same formatting, design, and general structure.
How to Create Great Templates
Not many templates are created equal–and some things don’t require a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. It is more easy to delete information than add it , so err on the side of including also rather than too small.
Imagine you’re creating a template of your resume. You would want to list facts and that means you’ll have all the info you need to apply for almost any job.
You can always delete less-important notes later on, but you might forget it at the last edition if it’s not from the template.
Some applications will automatically fill in all these factors for you (more on that in a bit). But if you have to fill in the information on your own, add some text that is easy and obvious to look for so you can find text that has to be changed without a lot of work.
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