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Each week brings task lists, emails, files, and new jobs. Just how much of this is completely different from the job you have done? Odds are, maybe not much. Many of our tasks are variants on something.
Don’t reinvent the wheel every time you start something new. Use templates–standardized files with formatting and text as starting point. As soon as you save a version of the template add, eliminate, or change any info for that document, and you’ll have the new job completed in a fraction of this time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is how to use templates and how to automatically generate documents from a template–so it’s possible to get your common tasks done faster.
Programs take time to build, and it’s easy to wonder if they’re worth the investment. The brief answer: absolutely. Editing a template requires far less time than formatting something. It is the difference between retyping it, or copying and pasting some text.
That’s only one benefit: Using a template means you’re less inclined to leave out key information, also. For instance, if you need to send freelance authors a contributor agreement, changing a standard contract template (instead of writing a new contract each time) ensures you won’t depart out the crucial clause regarding owning the content once you’ve paid for this.
Templates also guarantee consistency. You send investors or customers regular job updates. Using a template, you understand the upgrade will have the exact same formatting, design, and standard structure.
How to Produce Great Templates
Not many templates are created equal–and a few things don’t require a template. Here are a couple of tips to follow.
First, templates must be comprehensive. It’s more easy to delete information than add it in, so err on the side of adding rather than too little.
Imagine you are creating a template of your own resume. You would want to list in-depth details about your duties and achievements, so you are going to have.
You can always delete less-important notes later on, but you may forget it in the last 25, when it is not in the template.
Some applications will automatically fill in all these variables for you (more on that in a little ). But should you need to fill in the information on your own, add some text that is simple and obvious to look for so it is possible to find.