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Each week brings new projects, emails, files, and job lists. How much of that is different from the job you’ve done? Odds are, not much. A number of our daily tasks are variations on something.
Do not reinvent the wheel every time you start something new. Use templates–as starting point for 17, standardized documents with formatting and text. As soon as you save a version of the template add, eliminate, or change any info for that record that is unique, and you’ll have the work.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here is to automatically create documents from a template — and how to use templates in your favorite programs –so it’s possible to get your tasks done quicker.
Programs take time to construct, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template takes much less time than formatting some thing from scratch. It’s the difference between copying and pasting some text, or retyping it.
That is only one benefit: Using a template means you’re less inclined to leave out key information, also. By way of example, if you need to send freelance authors a contributor agreement, changing a standard contract template (rather than composing a new contract each time) ensures you won’t depart out the crucial clause about owning the content once you’ve paid for it.
Templates also guarantee consistency. You send regular project updates to investors or customers. Using a template, you understand the update will always have the formatting, layout, and structure.
How to Produce Great Templates
Not many templates are created equal–and some things do not require a template. Here are a few guidelines to follow.
First, templates should be comprehensive. It is easier to delete information than add it in, so err on the side of adding rather than too small.
Imagine you’re developing a template of your resume. You’d want to list facts and that means you’ll have.
You always have the option to delete less-important notes later on, but you might forget it at the final 25, when it is not in the template.
Some tools will automatically fill in all these factors for you (more on this in a bit). But if you have to fill in the data by yourself, include some text that is simple and obvious to search for so you can locate.
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