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Each week brings files, emails, new projects, and task lists. How much of that is different from the job you’ve done before? Odds are, not much. Many of our day-to-day tasks are variants on something we have done hundreds of times before.
Do not reinvent the wheel every single time you start something fresh. Use templates–standardized documents with text and formatting as starting point. Once you save a version of the template, just add, remove, or change any info for that document, and you are going to have the new job done in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and also email. Here’s the way to use templates in your favorite programs –and the way to automatically generate documents from a template–so it’s possible to get your tasks quicker.
Programs take the time to construct, and it’s easy to wonder if they are worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting some thing. It’s the difference between copying and pasting some text, or retyping it.
That’s only one advantage: Using a template means you are not as likely to leave out crucial information, also. For instance, if you want to send freelance authors a contributor arrangement, changing a standard contract template (instead of writing a new contract every time) ensures you won’t depart out that crucial clause regarding possessing the material as soon as you’ve paid for this.
Templates additionally guarantee consistency. Perhaps you send regular job updates. Using a template, you understand the update will have the formatting, design, and arrangement.
How to Create Great Templates
Not all templates are created equal–and a few things do not require a template. Here are a few guidelines to follow.
First, templates should be comprehensive. It is easier to delete info than add it in, so err on the side of including also rather than too little.
Imagine you are developing a template of your own resume. You’d want to record details about your duties and achievements, and that means you’ll have all the information you need to apply for any job.
You always have the option to delete less-important notes on, but if it is not in the template you might forget it.
Some applications will automatically fill in all these variables for you (more on this in a bit). But should you have to fill in the information on your own, include some text that is simple and obvious to search for so it is possible to locate.
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