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Each week brings documents, emails, new projects, and job lists. Just how much of this is different from the work you have done? Odds are, not much. Many of our tasks are variations on something we’ve done hundreds of times before.
Don’t reinvent the wheel every time you start something new. Rather, use templates–standardized documents as starting point. Once you save a separate variant of the template, just add, eliminate, or change any data for that unique record, and you are going to have the new job.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s how to use templates and to automatically generate documents from a template–so you can get your ordinary tasks quicker.
Programs take time to construct, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something from scratch. It is the distinction between copying and pasting some text, or retyping it.
That is not the only benefit: Using a template means you are not as likely to leave out key info, too. For example, if you need to send freelance authors a contributor arrangement, modifying a standard contract template (instead of writing a new contract every time) guarantees you won’t depart out that crucial clause regarding owning the content once you’ve paid for it.
Templates additionally guarantee consistency. Maybe you send customers or investors regular project updates. With a template, you know the update will always have the exact same formatting, layout, and arrangement.
How to Create Great Templates
Not many templates are created equal–and some things do not need a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. So err on the side of including instead of too little, it is simpler to delete information than add it in.
Imagine you’re developing a template of your own resume. You would want to list in-depth facts about your duties and achievements, so you’ll have.
You always have the option to delete notes that are less-important later on, but you might forget it at the last 25, when it’s not in the template.
Some applications will automatically fill in all these factors for you (more on this in a little ). But if you need to fill in the data on your own, include some text that’s obvious and simple to search for so you can locate text that has to be changed without much work.