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Each week brings task lists, emails, files, and new jobs. How much of this is different from the job you’ve done before? Odds are, not much. Many of our daily tasks are variants on something we have done countless times before.
Don’t reinvent the wheel each time you start something fresh. Rather, use templates–as starting point standardized documents with formatting and text. As soon as you save another variant of the template, just add, remove, or alter any info for that record, and you are going to have the new work done in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here’s how to use templates in your favorite programs –and how to generate documents from a template–so you can get your ordinary tasks done faster.
Templates take the time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template takes much less time than formatting some thing. It is the difference between copying and pasting some text, or retyping it.
That’s not the only benefit: Using a template means you’re not as inclined to leave out key info, too. For example, if you want to send freelance writers a contributor arrangement, changing a standard contract template (rather than writing a new contract every time) ensures you won’t depart out the crucial clause about owning the content once you’ve paid for this.
Templates also guarantee consistency. You send regular project updates. With a template, you understand the update will constantly have the exact same formatting, design, and general structure.
How to Create Great Templates
Not all templates are created equal–and some things don’t need a template. Listed below are a couple of guidelines to follow.
First, templates should be comprehensive. So err on the side of including also instead of too little, it’s more easy to delete information than add it in.
Imagine you’re creating a template of your resume. You would want to record in-depth facts and that means you’ll have.
You always have the option to delete less-important notes on, but when it’s not from the template you may forget it in the last version.
Some applications will automatically fill in all these factors for you (more on that in a little ). But if you have to fill in the data on your own, add some text that is easy and obvious to search for so you can find.
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