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Every week brings task lists, emails, documents, and new jobs. Just how much of this is completely different from the work you’ve done before? Odds are, not much. A number of our day-to-day tasks are variations on something we have done hundreds of times before.
Don’t reinvent the wheel each time you start something fresh. Rather, use templates–as starting point for work that is new, standardized documents with formatting and text. As soon as you save another version of the template add, remove, or change any data for that document that is unique, and you’ll have the new job.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here is the way to use templates and the way to create documents from a template–so you can get your ordinary tasks done quicker.
Programs take time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It’s the distinction between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you’re less likely to leave out key info, too. For example, if you want to send freelance authors a contributor agreement, modifying a standard contract template (rather than composing a new contract each time) ensures you won’t leave out the crucial clause regarding owning the material as soon as you’ve paid for it.
Templates also guarantee consistency. Maybe you send investors or clients regular job updates. Using a template, you know the update will constantly have the same formatting, design, and arrangement.
How to Produce Great Templates
Not all templates are created equal–and a few things don’t require a template. Listed below are a couple of tips to follow.
First, templates should be comprehensive. It is more easy to delete info than add it in, so err on the side of adding also instead of too little.
Imagine you are creating a template of your own resume. You’d want to record details and that means you are going to have.
You can always delete notes later on, but you might forget it in the final 25, when it is not in the template.
Some tools will automatically fill in all these factors for you (more on that in a bit). But if you need to fill in the information by yourself, include some text that’s simple and obvious to search for so you can find text that has to be changed without a lot of work.
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