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Each week brings new jobs, emails, files, and task lists. How much of this is different from the job you have done? Odds are, not much. A number of our tasks are variants on something we have done countless times before.
Do not reinvent the wheel each time you start something new. Instead, use templates–as starting point standardized documents with formatting and text. Once you save a version of the template add, eliminate, or alter any info for that unique record, and you are going to have the work.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here’s the way to automatically generate documents from a template — and the way to use templates in your favorite programs –so it’s possible to get your tasks quicker.
Programs take time to build, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template takes much less time than formatting some thing. It’s the difference between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you are less likely to leave out crucial info, too. By way of instance, if you want to send freelance writers a contributor agreement, modifying a standard contract template (instead of composing a new contract each time) ensures you won’t leave out that crucial clause about owning the content as soon as you’ve paid for this.
Templates also guarantee consistency. You send customers or investors regular project updates. Using a template, you understand the upgrade will always have the same formatting, layout, and general structure.
How to Create Fantastic Templates
Not many templates are created equal–and some things do not need a template. Here are a few guidelines to follow.
First, templates must be comprehensive. So err on the side of including too rather than too small, it is more easy to delete info than add it .
Imagine you are developing a template of your resume. You’d want to list facts so you are going to have.
You can always delete notes on, but you may forget it in the last edition if it is not in the template.
Some applications will automatically fill in these variables for you (more on that in a bit). But if you need to fill in the data on your own, add some text that is easy and obvious to look for so you can find.