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Each week brings task lists, emails, documents, and new projects. How much of this is different from the work you have done before? Odds are, maybe not much. Many of our daily tasks are variations on something.
Don’t reinvent the wheel each single time you start something fresh. Use templates–as starting point for 17, standardized files with formatting and text. Once you save a variant of the template, just add, remove, or change any info for that unique record, and you are going to have the new work.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is how to use templates and how to automatically generate documents from a template–so it’s possible to get your tasks done quicker.
Templates take time to construct, and it’s easy to wonder if they’re worth the investment. The brief answer: absolutely. Editing a template takes far less time than formatting something. It’s the difference between copying and pasting some text, or retyping it.
That’s not the only advantage: Using a template means you are less likely to leave out crucial information, also. For example, if you want to send freelance authors a contributor arrangement, modifying a standard contract template (instead of writing a new contract each time) ensures you won’t leave out that crucial clause regarding owning the material as soon as you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send regular project updates. With a template, you understand the update will have the formatting, layout, and structure.
How to Create Great Templates
Not all templates are created equal–and a few things do not need a template. Listed below are a few tips to follow.
First, templates should be comprehensive. It is more easy to delete information than add it in, so err on the side of adding also instead of too small.
Imagine you are creating a template of your resume. You would want to list details about your duties and accomplishments, and that means you’ll have.
You can delete less-important notes later on, but when it’s not in the template you might forget it.
Some tools will automatically fill in these variables for you (more on that in a little ). But should you have to fill in the information on your own, add some text that’s obvious and easy to look for so it is possible to locate.