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Each week brings files, emails, new jobs, and task lists. Just how much of that is different from the work you have done before? Odds are, maybe not much. A number of our tasks are variations on something we’ve done countless times before.
Don’t reinvent the wheel each time you start something new. Rather, use templates–as starting point for work that is new, standardized files with formatting and text. As soon as you save a variant of the template, simply add, eliminate, or change any data for that document that is unique, and you are going to have the new job.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s how to use templates and the way to automatically create documents from a template–so it’s possible to get your tasks done quicker.
Programs take time to construct, and it’s easy to wonder whether they’re worth the investment. The brief answer: absolutely. Editing a template requires far less time than formatting something from scratch. It’s the difference between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you are less likely to leave out key info, also. For instance, if you need to send freelance writers a contributor agreement, modifying a standard contract template (instead of composing a new contract every time) ensures you won’t leave out the crucial clause about owning the material as soon as you’ve paid for this.
Templates additionally guarantee consistency. Perhaps you send customers or investors regular job updates. Using a template, you know the upgrade will constantly have the exact same formatting, layout, and standard arrangement.
How to Produce Great Templates
Not many templates are created equal–and some things do not require a template. Listed below are a few guidelines to follow.
First, templates should be comprehensive. It’s easier to delete info than add it in, so err on the side of adding instead of too small.
Imagine you’re developing a template of your own resume. You’d want to list in-depth facts about your responsibilities and accomplishments, so you’ll have all the information you want to apply for any job.
You can delete notes later on, but if it is not in the template you might forget it.
Some tools will automatically fill in these variables for you (more on this in a bit). But should you need to fill in the data by yourself, add some text that’s obvious and easy to look for so you can locate.