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Each week brings task lists, emails, files, and new jobs. Just how much of that is completely different from the work you’ve done? Odds are, not much. A number of our tasks are variations on something.
Don’t reinvent the wheel each single time you start something fresh. Rather, use templates–standardized files with text and formatting as starting point for work. Once you save a variant of the template, simply add, remove, or alter any info for that record that is exceptional, and you are going to have the new job completed in a fraction of this time.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here’s how to create documents from a template — and how to use templates from your favorite apps –so you can get your tasks quicker.
Templates take the time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template requires much less time than formatting something. It is the distinction between copying and pasting some text, or retyping it.
That is only one advantage: Using a template means you’re not as inclined to leave out key information, too. For example, if you need to send freelance authors a contributor agreement, changing a standard contract template (rather than writing a new contract every time) ensures you won’t leave out the crucial clause regarding owning the content once you’ve paid for this.
Templates also guarantee consistency. Maybe you send regular project updates. With a template, you understand the update will always have the formatting, layout, and standard arrangement.
How to Produce Fantastic Templates
Not all templates are created equal–and some things don’t require a template. Here are a couple of tips to follow.
First, templates should be comprehensive. It is simpler to delete info than add it , so err on the side of including rather than too little.
Imagine you’re creating a template of your resume. You would want to record details about your duties and accomplishments, so you are going to have all the info you want to apply for almost any job.
You can always delete less-important notes later on, but if it is not in the template you may forget it at the last edition.
Some tools will automatically fill in these factors for you (more on this in a bit). But if you have to fill in the information on your own, include some text that’s easy and obvious to search for so it is possible to find.
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