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Each week brings documents, emails, new projects, and task lists. Just how much of that is different from the work you have done? Odds are, not much. Many of our day-to-day tasks are variants on something.
Don’t reinvent the wheel every time you start something fresh. Rather, use templates–as starting point for 17, standardized files with formatting and text. Once you save another variant of the template add, eliminate, or change any info for that record that is exceptional, and you are going to have the job.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s the way to use templates and the way to create documents from a template–so it’s possible to get your ordinary tasks quicker.
Programs take the time to build, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting something from scratch. It’s the difference between copying and pasting some text, or retyping it.
That is not the only advantage: Using a template means you’re less inclined to leave out key information, too. By way of example, if you want to send freelance writers a contributor agreement, changing a standard contract template (rather than composing a new contract each time) guarantees you won’t leave out that crucial clause regarding possessing the content once you’ve paid for it.
Templates also guarantee consistency. You send regular project updates to customers or investors. With a template, you know the update will have the exact same formatting, design, and general arrangement.
How to Create Fantastic Templates
Not all templates are created equal–and some things don’t need a template. Listed below are a few tips to follow.
First, templates should be comprehensive. So err on the side of adding too instead of too little, it is more easy to delete info than add it .
Imagine you are creating a template of your own resume. You’d want to record details and that means you’ll have.
You always have the option to delete less-important notes on, but you might forget it at the last 25, if it’s not from the template.
Some applications will automatically fill in these variables for you (more on this in a bit). But should you need to fill in the data by yourself, add some text that’s easy and obvious to look for so you can find text that has to be altered without much effort.