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Each week brings new projects, emails, files, and job lists. How much of that is different from the job you have done? Odds are, not much. Many of our daily tasks are variations on something.
Don’t reinvent the wheel each time you start something new. Instead, use templates–standardized documents as starting point for work. Once you save a variant of the template, simply add, remove, or alter any info for that unique document, and you are going to have the new work.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is the way to create documents from a template — and the way to use templates in your favorite apps –so it’s possible to get your tasks faster.
Templates take the time to construct, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template takes much less time than formatting something. It’s the difference between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you’re less likely to leave out key information, too. By way of instance, if you want to send freelance authors a contributor agreement, modifying a standard contract template (instead of composing a new contract each time) ensures you won’t leave out that crucial clause about owning the content as soon as you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send regular job updates to investors or customers. Using a template, you know the upgrade will constantly have the formatting, design, and structure.
How to Create Fantastic Templates
Not many templates are created equal–and a few things don’t require a template. Listed below are a few guidelines to follow.
First, templates must be comprehensive. So err on the side of adding too instead of too small, it’s more easy to delete info than add it in.
Imagine you are creating a template of your own resume. You’d want to list in-depth facts so you are going to have.
You can delete notes on, but you might forget it if it is not in the template.
Some applications will automatically fill in these variables for you (more on that in a little ). But if you have to fill in the information on your own, add some text that’s easy and obvious to look for so you can locate text that has to be altered without a lot of effort.