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Every week brings files, emails, new jobs, and job lists. How much of this is different from the work you have done? Odds are, not much. A number of our day-to-day tasks are variations on something.
Do not reinvent the wheel every time you start something new. Use templates–standardized documents with formatting and text as starting point for work. As soon as you save a separate version of the template, simply add, eliminate, or alter any data for that record, and you’ll have the new job.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is to automatically create documents from a template — and how to use templates in your favorite programs –so you can get your common tasks done quicker.
Templates take the time to construct, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something from scratch. It’s the distinction between copying and pasting some text, or retyping it.
That is only one benefit: Using a template means you are less likely to leave out crucial info, too. For example, if you want to send freelance writers a contributor arrangement, changing a standard contract template (rather than writing a new contract every time) ensures you won’t leave out that crucial clause regarding possessing the material once you’ve paid for this.
Templates also guarantee consistency. You send regular job updates. Using a template, you understand the update will constantly have the same formatting, design, and arrangement.
How to Create Great Templates
Not all templates are created equal–and some things don’t require a template. Here are a few guidelines to follow.
First, templates should be comprehensive. It’s more easy to delete info than add it , so err on the side of adding rather than too small.
Imagine you’re developing a template of your own resume. You would want to list facts and that means you are going to have all the information you need to submit an application for almost any job.
You always have the option to delete less-important notes later on, but when it’s not in the template you may forget it at the final version.
Some applications will automatically fill in all these factors for you (more on this in a little ). But should you need to fill in the information by yourself, add some text that is simple and obvious to look for so you can find text that has to be altered without much work.
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