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Every week brings new projects, emails, files, and task lists. How much of that is different from the job you’ve done before? Odds are, maybe not much. A number of our day-to-day tasks are variations on something we have done hundreds of times before.
Do not reinvent the wheel every single time you start something new. Instead, use templates–standardized documents as starting point. Once you save a version of the template add, remove, or change any info for that record, and you’ll have the job completed in a fraction of this time.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is to automatically create documents from a template — and how to use templates in your favorite apps –so it’s possible to get your tasks quicker.
Templates take time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something. It’s the distinction between copying and pasting some text, or retyping it.
That is only one benefit: Using a template means you’re less likely to leave out key information, too. By way of example, if you want to send freelance authors a contributor agreement, modifying a standard contract template (instead of writing a new contract every time) guarantees you won’t leave out the crucial clause regarding owning the material once you’ve paid for it.
Templates also guarantee consistency. You send investors or clients regular project updates. Using a template, you understand the update will have the exact same formatting, design, and standard structure.
How to Create Great Templates
Not all templates are created equal–and a few things don’t need a template. Listed below are a couple of guidelines to follow.
First, templates should be comprehensive. It is more easy to delete info than add it , so err on the side of adding too rather than too small.
Imagine you are developing a template of your resume. You would want to list in-depth details about your duties and achievements, and that means you are going to have all the information you want to apply for almost any job.
You can always delete less-important notes later on, but you might forget it at the last version if it is not from the template.
Some tools will automatically fill in all these variables for you (more on that in a bit). But if you have to fill in the data on your own, add some text that’s obvious and simple to look for so you can find.
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