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Every week brings new projects, emails, documents, and task lists. Just how much of this is different from the work you’ve done? Odds are, not much. A number of our daily tasks are variations on something.
Don’t reinvent the wheel every time you start something new. Rather, use templates–standardized documents with formatting and text as starting point. Once you save a version of the template, simply add, remove, or change any info for that document that is unique, and you are going to have the job done in a fraction of the time.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is the way to create documents from a template — and the way to use templates in your favorite programs –so it’s possible to get your tasks quicker.
Templates take the time to build, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting some thing from scratch. It’s the distinction between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you are less likely to leave out key info, too. For example, if you want to send freelance writers a contributor agreement, changing a standard contract template (rather than writing a new contract every time) guarantees you won’t leave out that crucial clause regarding owning the material as soon as you’ve paid for this.
Templates additionally guarantee consistency. You send regular project updates to investors or clients. With a template, you understand the update will have the formatting, design, and general structure.
How to Produce Great Templates
Not many templates are created equal–and some things do not require a template. Listed below are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of adding also rather than too little, it is simpler to delete info than add it in.
Imagine you are developing a template of your own resume. You’d want to list facts and that means you’ll have.
You always have the option to delete notes that are less-important in the future, but you might forget it in the final 25, if it is not from the template.
Some applications will automatically fill in all these variables for you (more on this in a bit). But if you need to fill in the information by yourself, add some text that’s simple and obvious to search for so it is possible to find text that has to be changed without much effort.
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