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Every week brings job lists, emails, files, and new jobs. Just how much of this is different from the job you’ve done? Odds are, maybe not much. A number of our daily tasks are variants on something we’ve done countless times before.
Do not reinvent the wheel each time you start something new. Rather, use templates–standardized documents with formatting and text as starting point. As soon as you save another variant of the template add, eliminate, or change any info for that record that is unique, and you’ll have the new work.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is the way to use templates and how to automatically create documents from a template–so it’s possible to get your ordinary tasks done quicker.
Templates take time to construct, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something from scratch. It is the difference between copying and pasting some text, or retyping it.
That is only one advantage: Using a template means you’re less inclined to leave out crucial information, too. By way of example, if you want to send freelance writers a contributor agreement, modifying a standard contract template (instead of writing a new contract every time) guarantees you won’t leave out the crucial clause about possessing the content once you’ve paid for this.
Templates also guarantee consistency. Perhaps you send regular project updates to clients or investors. With a template, you know the upgrade will constantly have the formatting, design, and general structure.
How to Create Fantastic Templates
Not all templates are created equal–and some things do not require a template. Here are a few guidelines to follow.
First, templates must be comprehensive. It’s more easy to delete info than add it in, so err on the side of adding instead of too small.
Imagine you are developing a template of your resume. You’d want to list facts and that means you’ll have all the information you need to apply for any job.
You can always delete notes on, but you may forget it at the final 25, when it’s not from the template.
Some applications will automatically fill in all these variables for you (more on that in a little ). But should you need to fill in the data on your own, add some text that’s easy and obvious to look for so it is possible to locate text that needs to be altered without a lot of effort.