July 2012 from martha stewart coffee filter roses , image source: mybigdayonadime.wordpress.com
Every week brings task lists, emails, documents, and new projects. Just how much of that is totally different from the work you’ve done? Odds are, maybe not much. A number of our tasks are variants on something we have done countless times before.
Do not reinvent the wheel each single time you start something fresh. Use templates–standardized documents with formatting and text as starting point. As soon as you save a separate variant of the template add, eliminate, or alter any info for that record, and you are going to have the job.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here is how to automatically create documents from a template — and how to use templates from your favorite programs –so you can get your tasks quicker.
Programs take the time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting some thing. It’s the distinction between copying and pasting some text, or retyping it.
That is only one advantage: Using a template means you’re less likely to leave out key info, too. By way of instance, if you need to send freelance authors a contributor agreement, modifying a standard contract template (rather than composing a new contract every time) guarantees you won’t leave out the crucial clause about owning the content as soon as you’ve paid for this.
Templates also guarantee consistency. You send regular project updates to clients or investors. With a template, you understand the upgrade will always have the formatting, design, and standard arrangement.
How to Produce Great Templates
Not all templates are created equal–and a few things don’t need a template. Here are a few guidelines to follow.
First, templates should be comprehensive. So err on the side of including also instead of too little, it’s more easy to delete info than add it .
Imagine you’re developing a template of your resume. You’d want to record facts about your responsibilities and achievements, so you are going to have all the info you want to apply for any job.
You can delete less-important notes later on, but you might forget it in the final 25, if it’s not from the template.
Some applications will automatically fill in all these factors for you (more on that in a bit). But should you need to fill in the data by yourself, include some text that is easy and obvious to look for so you can find.