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Every week brings documents, emails, new jobs, and task lists. Just how much of that is different from the work you have done before? Odds are, maybe not much. A number of our tasks are variants on something we have done countless times before.
Do not reinvent the wheel each time you start something new. Use templates–as starting point for new 17, standardized files with formatting and text. As soon as you save a version of the template, just add, remove, or change any data for that record that is unique, and you are going to have the new job done in a fraction of this time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is the way to use templates and to create documents from a template–so it’s possible to get your common tasks quicker.
Programs take time to build, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting some thing. It’s the difference between retyping it, or copying and pasting some text.
That’s not the only benefit: Using a template means you are not as likely to leave out key info, also. By way of example, if you want to send freelance writers a contributor agreement, changing a standard contract template (instead of composing a new contract every time) ensures you won’t leave out that crucial clause about possessing the material as soon as you’ve paid for this.
Templates additionally guarantee consistency. Maybe you send regular job updates to investors or clients. With a template, you understand the update will have the formatting, design, and structure.
How to Create Great Templates
Not many templates are created equal–and some things don’t require a template. Here are a couple of tips to follow.
First, templates must be comprehensive. It is more easy to delete information than add it in, so err on the side of adding also rather than too little.
Imagine you’re developing a template of your own resume. You would want to record in-depth details about your responsibilities and accomplishments, and that means you are going to have all the info you want to submit an application for any job.
You can always delete notes later on, but when it’s not in the template you may forget it at the last edition.
Some applications will automatically fill in these variables for you (more on that in a little ). But if you need to fill in the information by yourself, include some text that’s obvious and easy to look for so you can find text that has to be altered without much effort.