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Each week brings files, emails, new jobs, and job lists. How much of this is different from the work you’ve done? Odds are, not much. A number of our daily tasks are variants on something we’ve done hundreds of times before.
Do not reinvent the wheel each single time you start something fresh. Use templates–standardized documents with formatting and text as starting point. As soon as you save another version of the template add, remove, or change any info for that exceptional document, and you are going to have the work.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s the way to use templates from your favorite apps–and to automatically generate documents from a template–so it’s possible to get your common tasks done quicker.
Programs take time to construct, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template takes much less time than formatting some thing. It is the difference between copying and pasting some text, or retyping it.
That’s not the only benefit: Using a template means you are less inclined to leave out key info, also. For example, if you want to send freelance authors a contributor arrangement, changing a standard contract template (instead of writing a new contract each time) guarantees you won’t depart out the crucial clause about possessing the material as soon as you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send investors or clients regular job updates. With a template, you understand the update will constantly have the formatting, design, and arrangement.
How to Create Fantastic Templates
Not all templates are created equal–and a few things don’t need a template. Here are a couple of tips to follow.
First, templates must be comprehensive. So err on the side of including too instead of too small, it’s more easy to delete info than add it in.
Imagine you are creating a template of your own resume. You’d want to record details so you’ll have.
You can always delete notes on, but if it’s not from the template you might forget it in the final edition.
Some applications will automatically fill in these variables for you (more on that in a bit). But if you need to fill in the data by yourself, include some text that’s simple and obvious to search for so it is possible to locate text that has to be changed without much effort.
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