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Every week brings documents, emails, new projects, and job lists. How much of that is totally different from the job you have done before? Odds are, maybe not much. A number of our tasks are variations on something we have done countless times before.
Don’t reinvent the wheel every time you start something fresh. Rather, use templates–as starting point for 17, standardized files with formatting and text. Once you save a separate variant of the template, simply add, remove, or change any data for that exceptional document, and you’ll have the new job.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is how to use templates and the way to generate documents from a template–so you can get your tasks done faster.
Programs take time to construct, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template requires much less time than formatting something. It is the difference between retyping it, or copying and pasting some text.
That is only one benefit: Using a template means you’re not as likely to leave out crucial information, also. For instance, if you want to send freelance writers a contributor agreement, modifying a standard contract template (rather than writing a new contract each time) ensures you won’t depart out that crucial clause regarding owning the content once you’ve paid for this.
Templates also guarantee consistency. You send customers or investors regular project updates. With a template, you know the update will have the exact same formatting, design, and structure.
How to Produce Fantastic Templates
Not many templates are created equal–and a few things do not require a template. Listed below are a few guidelines to follow.
First, templates must be comprehensive. It is more easy to delete information than add it in, so err on the side of adding too rather than too small.
Imagine you’re creating a template of your own resume. You’d want to record in-depth facts so you’ll have.
You can always delete less-important notes on, but if it’s not in the template you may forget it in the last version.
Some tools will automatically fill in all these factors for you (more on that in a bit). But should you need to fill in the information by yourself, include some text that’s obvious and easy to search for so you can locate.