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Every week brings new projects, emails, files, and task lists. Just how much of that is totally different from the job you’ve done before? Odds are, maybe not much. A number of our tasks are variations on something.
Don’t reinvent the wheel each time you start something new. Instead, use templates–as starting point for 17, standardized documents with formatting and text. Once you save another version of the template, simply add, eliminate, or alter any data for that record, and you’ll have the work.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here is how to use templates from your favorite programs –and to automatically create documents from a template–so it’s possible to get your tasks faster.
Templates take the time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something. It’s the difference between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you are not as inclined to leave out key info, too. For instance, if you need to send freelance authors a contributor agreement, modifying a standard contract template (instead of writing a new contract each time) ensures you won’t depart out the crucial clause about possessing the material once you’ve paid for it.
Templates also guarantee consistency. You send investors or customers regular project updates. Using a template, you know the upgrade will have the same formatting, layout, and structure.
How to Produce Fantastic Templates
Not many templates are created equal–and some things don’t require a template. Here are a couple of tips to follow.
First, templates must be comprehensive. It’s more easy to delete info than add it , so err on the side of adding too rather than too small.
Imagine you are developing a template of your resume. You’d want to list facts about your responsibilities and accomplishments, and that means you’ll have all the information you want to submit an application for any job.
You can delete less-important notes later on, but you may forget it at the final 25, when it’s not in the template.
Some applications will automatically fill in these factors for you (more on that in a bit). But should you need to fill in the data by yourself, include some text that’s easy and obvious to search for so you can locate.
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